How to Generate Form 24Q in Quikchex?

Overview

Form 24Q is a quarterly TDS return statement that reports tax deducted on salary payments under Section 192 of the Income Tax Act. In Quikchex, the Form 24Q filing process is completed through a structured, step-by-step workflow within the Payroll module.

This article provides a comprehensive guide to the entire filing process, including:

·         Configuring deductor details

·         Adding and validating challan information

·         Mapping employees to challans

·         Uploading return acknowledgements

·         Generating and downloading the Form 24Q text file for submission

This guide is applicable for first-time Form 24Q setup as well as ongoing quarterly filings, ensuring accurate compliance and smooth return processing on the TRACES portal.

Prerequisites

  • User must have access to the Payroll module
  • Applicable for Form 24Q filing

Step-by-Step Process

Step 1: Deductor Details (One-Time Setup)

Deductor details capture the employer’s information required for TDS reporting. This configuration is mandatory before proceeding with challan entry or employee mapping.

  1. Navigate to Payroll → Form 24Q.
  2. Click on Deductor’s Details, which appears as the first section.
  3. Under Deduction Details, click the Edit (pencil) icon to enable editing.
  4. Enter all required details, including:
    • TCT Deduction Details
    • Particulars of Deductor
    • Particulars of Responsible Person
  5. Ensure all mandatory fields under the selected option are completed.
  6. Click Save to confirm the setup.

Notes:

  • This is a one-time setup required during the first Form 24Q filing.

  • If you are filing Form 24Q for the first time, select “Has Regular Statement for Form 24Q filed for earlier period” as No under Deductor Details → Particulars of Responsible Person.

    For subsequent filings, select Yes.

  • Once saved, the Deductor Details are automatically carried forward to all subsequent quarters.

Step 2: Add Challan

Challan details record the tax payment made to the bank and must be added before mapping employees.

  1. Click on the Challan section.
  2. Click Add Challan on the right-hand side.
  3. Select the relevant Month and Year for which the tax was paid.
  4. Enter the Challan Number.
  5. Enter the BSR Code Fill in all remaining mandatory challan fields.
  6. For Interest, Penalty, or Other Fees:
    • Enter 0 if no amount is applicable.
  7. Click Save to add the challan.
  8. Once the challan is created, you can view, edit, or delete it as required.

Important Notes:

  • The Tax Applicable and Type of Payment fields are system-defined and cannot be edited.
  • Ensure challan details are entered accurately, as they are used during employee mapping and return generation.

Step 3: Employee Mapping

Employee mapping links deducted tax amounts to the respective challans for the selected period.

  1. Click on Employee Mapping.
  2. Click Map Employees.
  3. Select the applicable Month and Year.
  4. Select one or more Challan(s) as required.
    • Only challans that are unused and available will be displayed.
  5. Select the Date of Payment (Salary Date).
  6. Click Proceed to continue.
  7. Review the summary displayed on the screen, including:
    • Total Challan Amount
    • Total Tax Amount
    • Employee-wise tax details
  8. Verify the data before proceeding further.

Notes:

  • The total Challan amount must be greater than or equal to the total tax amount to continue.
  • Employee details such as Name, PAN, Gross Earnings, Tax Deducted, and Challan mapping will be visible.
  • Click the eye icon next to an employee to view detailed information.

Step 4: Return Acknowledgement

Return acknowledgement captures the filing confirmation received after uploading Form 24Q on the government portal.

  1. Click on Return Acknowledgement.
  2. Click Add Return Acknowledgement.
  3. Select the relevant Financial Year.
  4. Select the applicable Quarter.
  5. Select the Type of Return:
    • Regular
    • Revised
  6. Enter the Filing Date as mentioned on the acknowledgement.
  7. Enter the Token Number exactly as per the acknowledgement.
  8. Upload the corresponding Return Acknowledgement file.
  9. Click Save to complete the process.

Notes:

  • Under Deductor Details → Particulars of Responsible Person, if “Has Regular Statement for Form 24Q filed for earlier period” is selected as Yes, ensure that the previous quarter’s regular filing acknowledgement number is added.
  • Ensure the selected Financial Year and Quarter match the acknowledgement details.
  • Incorrect filing date or token number may lead to validation issues.


Step 5: Download Report

After completing all previous steps, the final Form 24Q report can be generated and downloaded.

  1. Click on Download Report.
  2. The Form 24Q generation screen will be displayed.
  3. Click Generate.
  4. Select the Financial Year.
  5. Select the Quarter.
  6. Click Generate to download the Form 24Q report.

Note:

  • Always verify the selected Financial Year and Quarter before generating the report to avoid incorrect filings.

Post Generation form 24Q from Quikchex Follow below steps for filing

  1. Generate Form 24Q for the applicable quarter from the Payroll/TDS system.
  2. Download the CSI (Challan Status Inquiry) file from TRACES/OLTAS for the corresponding challans.
  3. Validate Form 24Q using the FVU (File Validation Utility) by mapping the CSI file to generate the .fvu file and Form 27A.
  4. Log in to TRACES and upload the validated .fvu file along with Form 27A.
  5. On successful submission, TRACES generates a Provisional Receipt Number (PRN), which should be saved for future reference.

To download latest FVU tool click here

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