How to Clear a Processed Attendance in Quikchex HRMS?

There may be situations where an admin needs to clear an already processed attendance. This can happen if there was an error or if certain adjustments need to be made before finalizing payroll. Only the latest completed attendance process can be undone—any previous attendance processes cannot be reversed.

Below are the step-by-step instructions to clear a processed attendance, ensuring that the system is ready for any necessary reprocessing.

Steps to Clear Processed Attendance

1. Log In to the Admin Portal.

   Start by logging in to your admin account with the necessary credentials.

2. Navigate to the Attendance Process

   Once logged in, go to the Attendance Process section within the attendance module. This is where you can view all attendance processing activities for employees.

3. Select the Latest Completed Attendance Process

   In the list of completed attendance processes, identify the most recent one, as only the latest process can be cleared. Older attendance processes cannot be undone.

4. Undo Export to Leave

   Before clearing the attendance process, you need to undo the leave export.

   • Locate the option just above the three dots in the lower-right corner, titled Export to Leave.
   • Click on the Undo button next to the status.
   • A pop-up will appear asking, “Are you sure you want to undo the synced leave application?”
   • Click Yes to confirm.

5. Undo Export to Payroll

   Similarly, the payroll export must be undone before clearing the attendance process.

   • Find the Export to Payroll option next to the payroll status.
   • Click on Undo to revert the sync.
   • A pop-up will appear asking, “Are you sure you want to undo synced non-payable days?”
   • Click Yes to confirm.

6. Wait for Sync Status to Update

   Once you’ve undone both the leave and payroll exports, wait for the system to update the status. It will show sync in process while these actions are being reverted.

7. Clear the Attendance Process

   After the sync status has been updated, proceed to clear the attendance process:

   • Scroll down to the lower-right corner of the page.
   • Click on the three dots located next to the view button.
   • From the options, select Clear.
   • A confirmation pop-up will appear, asking, “Are you sure you want to clear the attendance process?”
   • Click Yes to proceed.

8. Confirmation of Attendance Process Clearing

   Once the process is cleared, you will see a message confirming that the attendance process has been successfully deleted. The system will now be ready for you to rerun the attendance process if needed.

Important Notes

• Only the most recent attendance process can be undone and cleared.
• Ensure that the leave and payroll syncs are undone before attempting to clear the attendance process. Otherwise, the system will not allow the clearing to proceed.
• After clearing, the attendance data will be reset, allowing for fresh calculations when the attendance process is rerun.

By following these steps, admins can efficiently manage attendance records and ensure data accuracy before payroll is processed.